National Informatics Centre (NIC), Ministry of Communications & Information Technology, Government of India has developed its own eProcurement software solution, GePNIC to cater to the procurement/ tendering requirements of the Government departments and organizations. The solution is generic in nature and can easily be adopted for all kinds of procurement activities such as Goods, Services & Works, by Government offices. It aims at transparency and non discrimination amongst bidders, by allowing free access to tender documents, clarifications, secure on line bid submission and access to bid opening event to all, from any place on 24X7 basis, using the system through Internet, in a faster, and secure environment adopting industry standard open technologies. The system has been designed taking into account the tender rules followed in above indicated states and also the CVC’s guidelines on tendering.
The main functionalities covered are: Registration of Govt officials & Bidders in different roles, Tender Creation (Multiple Packets) and Publishing, Publishing of Corrigendum and decisions of Pre-bid meeting, Online Bid submission/ resubmission/withdrawal as per the needs (which can be configurable) and online Tender opening and decryption of Bids. eAuction Module is in the pilot phase. Pre & Post tendering activities are not covered, at present under GePNIC.
Some of the salient features built into the system are Facility for online/offline Payment of Tender Fee and EMD, exemption of EMD, encryption of bids submitted by the bidder, facility of single/ two/ multi covers bid system, offline Technical Evaluation, generation of comparative charts for Financial Bids, uploading of committee recommendations / evaluation summaries at each stage of the tender process, publication of Award of Contract information, communication of ‘Event Alerts’ by Mail to various stake holders, status of each tender at various stages and detailed MIS report Module etc are the. Each document uploaded into the system is digitally signed for authentication purposes which introduces accountability on the part of the stakeholders namely officials/bidders.
The solution can be configured for use by an organization at it’s apex level, and at multiple subordinate levels, at which tenders could independently be floated. Bidder categories / classes are also configurable.
The solution has strong in-built security features including two-factor Authentication with Digital Signature Certificates (DSCs) as per IT Act, Usage of SSL, Role-based User Access and Bid-encryption at Client end, using PKI technologies. The solution has been security audited by various independent agencies.